Careers

Administrative Assistant

Location

Mexico City, Mexico

Description

Tom Sawyer Software is hiring for the position of Administrative Assistant. The Administrative Assistant will report to the Regional Administration Manager of the Mexico City office. The primary responsibility is to coordinate travel for our growing staff in support of the many global events we attend, and the prestigious prospects and customers that we visit. Secondarily, the Administrative Assistant will assist in other administrative duties, as determined by the Regional Administration Manager.

Primary Responsibilities Qualifications
  • Organize and act as the point of contact to coordinate all corporate travel for Company staff and visiting guests
  • Understand and coordinate complex itineraries for multiple travelers
  • Research the best options for travel accommodations and flights
  • Work closely with the Finance department to book travel and record transactions
  • Organize and communicate itineraries to staff to ensure smooth and stress-free travel
  • Maintain and periodically update travel profiles for the Company’s frequent travelers
  • Gracefully handle last-minute travel requests and changes to itineraries
  • Continually improve the corporate travel policies and procedures, or recommend new policies and procedures
  • Assist with other administration aspects and office duties, including:
    • Assist with recruiting efforts
    • Maintain personnel and other Company records
    • Purchase office supplies
    • Update and maintain files according to the established Company file structure
    • Help with other special projects as assigned
  • Bachelor’s Degree in Administration or related field
  • Minimum two years of experience in Administrative work
  • Proficiency with Microsoft Office programs
  • Takes initiative and can work with little direction in a fast-paced environment
  • Ability to coordinate work smoothly and multi-task with other teams and departments
  • Respects that confidentiality is required for the position
  • Strong attention to detail with good organizational skills
  • Passionate about process development and improvement
  • Excellent oral and written communication skills
  • Fluent in both written and spoken Spanish and English
  • Brings energy, enthusiasm, and a positive attitude to the job

Benefits

Tom Sawyer Software offers competitive compensation, incentive stock options, and a comprehensive benefits program, including a monthly food stamp allowance..

Tom Sawyer Software is an equal opportunity employer.

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